Recolo, located at Damrak 68-B, (1012 LM) Amsterdam, takes your privacy seriously and will process and use your data in a secure manner. This page contains the privacy policy of Recolo (“Privacy Policy”). We recommend carefully reading this privacy policy.
By using this site or application, you agree to the collection, use, and transfer of your data as described in this privacy policy.
If you do not want your information to be collected, used, and transferred as described in this policy, you can withdraw your consent to our privacy policy. To withdraw your consent, you can contact us via info@recolo.nl. If you withdraw your consent, your profile data will be deleted, except for information that we are required to retain based on legal requirements.
- What information does Recolo collect and process?
We collect your data from the moment you fill in or leave your data on our website, register at our office, or otherwise sign up. We may also collect data from you if you have posted it on public platforms indicating an interest in work-related services. In that case, we will contact you to inquire if you are interested in registering with us in accordance with our terms and this privacy policy.
We collect and process your data for the execution of our secondment, payroll, and recruitment & selection services. Your personal data is processed to make offers to you and/or provide information about the services and other activities, tailoring them to your wishes and qualities. This is done by Recolo employees and partly automated.
We also process the data to contact you for commercial offers, newsletters, and promotions that may be of interest to you, only if you agree to our privacy policy (opt-in).
- What digital data does Recolo collect and process?
To use the services offered by Recolo, you can create a personal profile or apply directly for open positions. Recolo also automatically collects information about your browsing behavior during your use of the services. This information includes, among other things, your IP address (the number of your computer that allows your computer to be recognized), the date of filling in the Personal Data, and “cookies.” To the extent that Recolo uses this information, it is always anonymized.
- What are cookies, and how does Recolo use them?
To execute our services, Recolo uses cookies stored on your computer by your browser. Cookies are small pieces of information that our server sends to your browser with the intention that this information will be sent back to our server on your next visit. These small text files are stored on the hard drive or in the memory of your computer. This information, apart from your IP address, does not contain name or address details or other Personal Data. You can set your browser to not receive cookies during your next use of the service.
This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses cookies to help analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States and other locations. Google uses this information to track how you use the website, compile reports on website activity for website operators, and provide other services related to website activity and internet usage. Google may also transfer this information to third parties when required by law, or when such third parties process the information on Google’s behalf. Google will not associate your IP address with other data held by Google. You can refuse the use of cookies by selecting the appropriate settings in your browser. By using this website, you consent to the processing of information by Google in the manner and for the purposes set out above.
- For what purposes will Recolo use data about you?
Recolo will use information about you for the following purposes:
- To mediate you to one of our clients and send you information about Recolo’s services;
- To compile anonymized statistical data and secure the Service;
- To provide information to third parties based on legal obligations;
- To adapt and improve our services.
Recolo uses automatically generated data for statistical purposes as well as for the security and improvement of our website. This data can be provided to third parties as long as it is fully anonymized and cannot be traced back to you personally (no Personal Data).
Without your explicit consent to our privacy policy, Recolo will not provide your personal data to third parties for direct marketing purposes.
Recolo may provide your data to third parties to the extent necessary for the provision of the Service to you and/or to the extent that this data cannot be traced back to you personally (such as automatically generated information, excluding your IP address).
Finally, Recolo may provide your data to third parties if it is required to do so based on legal provisions, if it is required to do so as a result of legal proceedings, and/or if it deems it necessary to protect its own rights.
- What data does Recolo collect from you?
We process the personal data necessary for our services; some of this data is mandatory to be able to use our services.
It concerns the following personal data:
Upon registration:
- Name, address, email address, and other contact details;
- Birth data, age, gender;
- Curriculum vitae (CV), information about education, internships, and work experience;
- Availability data;
- Other data that may be relevant in the context of the assessment of the suitability of the candidate, such as references and certificates;
- Photo or video (voluntarily uploaded, with no consequences if you choose not to. Note: potential employers may see your profile picture, passport photo).
When you start working for Recolo, we may provide this data to the hirer(s):
- Citizen Service Number (BSN);
- Name, address, and place of residence details;
- Date of birth;
- Specification of worked hours;
- Nationality;
- Type of identity document, number, and validity period;
- If applicable, the presence of an A1 declaration, residence permit, work permit, notification, or VAR declaration, including number and validity period;
- Other data related to personnel, salary, and absenteeism registration;
- Photo or video (voluntarily uploaded, with no consequences if you choose not to. Note: potential employers may see your profile picture, passport photo).
1Consent. You give consent for the processing of certain personal data. You can withdraw this consent at any time.
- How does Recolo protect your Personal Data?
Recolo will process your Personal Data in a fair and careful manner, and in accordance with the law. Recolo will take appropriate technical and organizational measures to secure your Personal Data against loss or any form of unlawful processing. Recolo will not keep the Personal Data longer than necessary.
Recolo provides the following rights:
- Right to information;
- Right of access;
- Right to be forgotten (security and retention of personal data).
Right to information
Organizations are legally obligated to provide information to individuals whose personal data they use. The main information that must be shared is the purpose for which the data is used and whether the data is provided to third parties.
Recolo acts in accordance with articles 33 and 34 of the Personal Data Protection Act. A privacy statement is also communicated when a candidate registers with Recolo.
For further information, Recolo refers to this website: https://autoriteitpersoonsgegevens.nl/nl/zelf-doen/privacyrechten/recht-op-informatie
Right of access
Recolo
is transparent and facilitates the right of access for its employees and clients.
As soon as someone requests access, Recolo informs them of the following:
- Whether personal data is or is not used by Recolo;
- What data is used;
- The purpose of the use;
- To whom the data is provided;
- The origin of this data.
Recolo acts in accordance with Article 35 of the Personal Data Protection Act.
For further information, please refer to the following website: https://autoriteitpersoonsgegevens.nl/nl/zelf-doen/privacyrechten/recht-op-inzage
Right to be forgotten (security and retention of personal data)
See below the article about the content of the right to be forgotten: https://autoriteitpersoonsgegevens.nl/nl/onderwerpen/avg-nieuwe-europese-privacywetgeving/rechten-van-betrokkenen#wat-houdt-het-recht-op-vergetelheid-uit-de-avg-in-5976
No clear standard is mentioned in the new AVG law for the retention period of personnel files, salary administrations, wage tax declarations, etc.
Recolo uses the retention periods mentioned in the Personal Data Protection Act (WBP) and related legislation.
Below you can read the main provisions.
Fiscal accounting and administration obligation (Article 52 AWR)
Retention obligation for wage tax declarations and a copy of the passport for up to 5 years after the end of the employment relationship (Article 66 paragraph 4 Implementation Regulation LB)
Fiscal retention period for data from the salary administration for up to 7 years after the end of the employment relationship
Retention obligation for subsidy administrations for 10 years (Article 4:69 AWB)
Application data has a maximum retention period of 1 year
Personnel data: a maximum of 2 years after the end of the employment relationship (unless there are different retention periods for certain data)
Agreements about training: During the employment relationship and during the period after the employment relationship if training costs must be reimbursed by the employee
Data on wage seizures may be legally retained until they are lifted
- Transfer of business
It may happen that one or more parts or assets of Recolo are transferred to a third party or that Recolo merges with a third party. In that case, your Personal Data may also be transferred.
- Access to and correction of data
You can always view or correct (the processing of) your Personal Data and request us to delete your data. If your Personal Data were also accessible to third parties who used the Service, we are unable to delete your data from their systems. If you no longer wish to receive information from Recolo or third parties, or vice versa, you can indicate this by email.
- How far does Recolo’s responsibility extend?
The privacy policy only relates to Personal Data obtained through the website www.recolo.nl.
- Changes to the privacy policy
This Privacy Policy may be amended. These changes will be announced on the Website.
- Questions or suggestions?
If you have any questions about this Privacy Policy, you can send an email to info@recolo.nl.
